Billing Administrator

Team: Accounts Receivable

Position Objective:

Billing Administrators have a varied workload that is decided by the volume and variety of the team’s incoming workload.  All duties are conducted within the limits of the procedure manual, which is updated as procedures change.

Duties and Responsibilities:

Ø  Cheque Processing                                        

Ø  Query Handling - From Client, Financial Institutions, Collection Agency and Client’s Customers.
Queries are dealt with through E-mail or Letter.  Letters used to deal with queries are predefined.  Administrator will be required to write letters to suit particular cases where defined answers do not suit.

Ø  Handing cases to outsourced Collection Agency.

Ø  Reporting of manual booking information to Reconciliation Team and adhoc reporting when required.

Ø  Chasing client for the remittance details.

Ø  Accurate completion of daily Payment Applications in accordance with Client demands.

Ø  Maintaining Daily work statistics and ensuring that workload is kept within acceptable backlog status

Ø  Ensuring that Paperwork and Filing is up to date

Ø  Participating in training when provided, and ensuring knowledge is in keeping with team standard.  Requesting up training if required.

Ø  Set-up of procedures

Ø  To be available for cross functionally tasks as and when required

Ø  Translating from English to Specified Language when required

Skills and Experience:

Ø  Has completed schooling to final year or equivalent.  A Post Leaving Cert course in a business discipline would be advantageous.

Ø  Illustrates the ability to work as part of a team and has an interest in working in a team environment.

Ø  Is Numerate.  This may be identified by result obtained in Leaving Cert Maths.  (B grade in Lower Level, D grade in Higher Level….as a guideline).  Honours Accounting in Leaving Cert would be an advantage.

Ø  Illustrates the ability to use own initiative

Ø  Experience of Computer Applications is desirable

Ø  Experience in Accounts Department would be an advantage.

Ø  Fluency in English is essential

Ø  Demonstrate a level of flexibility