Executive Assistant

Reports to      : GM

Job Location   : Hyderabad

For one of world’s Top 3 IT Company

 

Job Description :

Executive Assistant will be handling a wide range of support activities for the General Manager. She will be responsible for the smooth functioning of the day to day Executive’s office in administrative and the operational space. Will be managing complex calendars, coordinating travel arrangements, meeting agendas, presentations and various other documents as necessary. She will be interacting with the business leads and key people from the various enabling functions in driving commitments and the action items to a closure. Will also be playing the role of the “eyes” and “ears” of the Executive’s office hence maintaining confidentiality will be absolutely crucial. If ability permits then she must play the role of being the “conscience” of the business/Executive’s office.

 

Eligibility:

·         Must be a graduate (any specialization is fine), MBA preferred

·         Must have expert level of written and verbal communication and interpersonal skills

·         Preferable would be a person with over 5 years of experience in this area.

·         Must have strong knowledge of MS Office (Word, Excel, Powerpoint, Outlook)

 

Key Competencies:

·         Good Organizational and Planning skills

·         Good attention to detail and accuracy

·         Ability to interact with Staff at all levels

·         Gathering and collating Data in a meaningful format

·         Must be Proactive, resourceful and efficient

·         Must have the ability to maintain confidentiality

 

Job Responsibilities:

·         Executive calendar and time management. Travel and Logistics

·         Sending correspondences on behalf of the executive

·         Program Managing Events, offsites and Key executive visits.

·         Taking notes in Meetings and following up with the action items.

·         Assisting in preparing presentations, and executive briefing documents

·         Gathering and collating data (External and Internal), representing it in a meaningful format for reference.

·         Keeping a watch over the GM’s buffer and ensuring the division is within budget.

·         Approving Expense Reports and Purchase orders on behalf of the executive.

·         Keeping a track of the scorecard and Commitments

·         Updating the DL’s and maintaining the Sharepoint

·         Will be closely working with the Leads on a lot of Cross group initiatives.